Human Resource Assistant/Reception Relief needed: APPLY HERE
We are looking for an HR Assistant to support our Human Resources department as well as full time reliever for the Head Office Receptionist. You will act as the first point of contact for HR-related, receptionist queries from employees and external partners.
Your main administrative duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.
HR related qualification
An Office Administration qualification will be advantageous.
Providing customer service to Finbond employees
Organize and maintain personnel records
Prepare Department of Labour documents and letters and service certificates
Assist payroll department by providing relevant employee information (e.g.
new appointments, movements and terminations.
Capturing of IOD cases on the Department of Labour’s system
Responsible to order and manage the Induction packs
Answer employees’ queries about HR related matters
Carry out confirmations of employment
Recruitment & Selection
Posting of job adverts and organising resumes and job applications
Scheduling of job interviews and assisting in the interview process
Ensuring background and reference checks are completed
Preparation of new employee files
Knowledge and Skills:
1-2 year’s similar administrative or receptionist role will be advantageous.
Presentable, friendly and energetic
Organized, responsible and proactive
Computer literate (MS Outlook, Word and Excel
Excellent time management and written and verbal communication skills
Willingness to learn and to grow with the company
Provide information regarding products or services of the company
Schedule, reschedule and cancel appointments
Provide information to callers over the telephone, answer telephone calls and
transfer calls to the appropriate person.
Assist visitors in filling out forms
Perform basic bookkeeping and record keeping duties
Perform data entry and filing activities as and when required
Keep work area clean and tidy on a constant basis
Proven work experience as an HR Assistant coupled with Reception experience.
Experience with HR software, like Sage VIP.
Computer literacy (MS Office applications, in particular)
Thorough knowledge of labour laws
Excellent organizational skills, with an ability to prioritize important projects
Strong phone, email and in-person communication skills
The successful candidate will be required to be a full-time reliever for our current
Must be bilingual in English and Afrikaans.
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