Personal Assistant

at OBR
Location Cape Town, South Africa
Date Posted Nov 8, 2019
Category Administration Jobs
Job Type Full-time

Description

Job Description

  • Provide assistance to the Marketing Director in all areas of personal administration, including preparation and
    editing of confidential correspondence, reports, documents, meeting minutes, presentations including typing
    from notes and written documents
  • Coordinate courier services, mail and facsimile distribution
  • Provide assistance in the preparation and enhancement of power point presentations
  • Manage the Marketing Director’s diary, scheduling all appointments and meetings
  • Coordinate all meetings and appointments ensuring that all necessary information and documentation required
    for daily diary activities is provided and confirmations are sent to all attendees
  • Coordinate all phone and video conference meetings
  • Keep track of very important submission dates (e.g. budget estimates, business plans, etc.)
  • Coordinate and help submit monthly team reviews, Quarterly reviews, Competitive overviews
  • Support and manage the generation of weekly and biweekly team meetings and minutes
  • Coordinate Marketing & communications team events, workshops and conferences by arranging for facilities,
    necessary equipment, materials, coordinating attendees, and managing event budget to deliver great experience every time.
  • Manage incoming calls and voicemail, responding to internal and external enquiries/e-mails and redirecting calls
    as appropriate
  • Track deadlines and submissions for Marketing budget
  • Arrange room, catering and equipment bookings for client and internal meetings as requested
  • Coordinate travel and accommodation arrangements including flight details, hotel bookings and itineraries for
    International guests visiting South Africa
  • Minimum of 3 years of experience as a Personal Assistant
    Experience within an FMCG, Media or Advertising multi-national company in a similar position (strongly
    preferred)
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