Property Services Manager wanted: Apply Now
The main purpose of this position is to ensure maintenance management of building services, all mechanical, electrical,
structural and civil aspects of each asset within the official investment strategy of each asset and the financial reporting thereof.
Conducting Annual and Bi-Annual Building Audits to ensure pro-active maintenance and planning 5-year expense forecasts and implementing.
Compile and complete budgets regarding general expense provisions for all operational issues i.e. service contracts, electrical, plumbing, consumables, extra ordinary expenses, and capital expenses
To do Annual and Bi-Annual tenders of service contracts to ensure the company receives the best possible price and the highest service.
Investigate new products and technology in the market as to improve on quality and reducing existing expenses.
To conduct regular building inspections and to train on site staff to maintain the property to agreed standards.
To inspect all work authorized prior and after completing and approve invoices for payment to contractors.
Compile specifications for work to be placed on tender or quotation and recommend contractors to be used and projects manage work in progress until completion.
Ensure that new tenant installations are completed within the time frame provided as and when required or where the Tenant Installation department is not responsible for such installation.
To meet with tenants and resolve complaints as required.
Financial and Administration
To ensure that major expenses are affected as per budgeted date to avoid variances and to keep working budgets up to date.
General correspondence to keep Centre Management, Property Managers, Building Staff and Tenants informed of work to be affected.
To do regular building inspections as to ensure that contracted services and work are affected as per service agreement.
Provide Asset Managers, senior Property, Regional and Asset managers with related reports when required.
Compile visual and cost accurate reports or quotations to Asset Manager and Property Management for major expenses to be motivated and approved.
Attend monthly Portfolio meetings with Regional Manager and Asset Managers as to report on variations, outstanding and uncompleted work, work in progress and general items.
Assist Centre Management or Property Management and Building Staff with day-to-day maintenance related problems experience at the properties.
To do regular stock control of goods, material, consumables on the property.
To comply with the Company Procurement Policy and other policies.
To execute performance appraisals as and when required per Company policy.
To assist the National Property Services Manager with services contract audits on an annual basis or as required or requested.
To assist the National Property Services Manager in the compilation of expense schedules, ops cost schedules, and national rates.
To ensure that office and building staff shortfalls with regards to training, performance and quality of work is continuously noted and discussed with the National Property Services Manager
Grade 12 (Matric)
Relevant Diploma or Degree in Property Studies
A minimum of 5 years’ Property experience
Strong Proficiency in relevant computer packages (MS Office) and software packages
Excellent attention to detail and numerate accuracy.
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